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Appointments
In order to give you the best possible service, we ask that you please call to make an appointment when you need to meet with our Wedding Catering Staff.
Banquet Event Orders
Banquet Event Orders are the exact details of your event as discussed with your Wedding Catering Manager. Copies of the Orders will be mailed to you upon completion of planning your event. Please review the Order carefully to ensure that all of your requests have been detailed. The Banquet Event Orders must be signed, dated and returned to the hotel no later than seven business days prior to your function. You may make any changes directly on the form before remitting it to the Resort.
Deposits
Initial deposits are due along with the signed Policies Contract upon booking. Second deposits are due sixty days prior to your event. The balance of your function is due with the final guest count seven business days prior to your function. Failure to meet the deadlines set forth by the Policies Contract is grounds for cancellation of an event. Please refer to the Policies Contract for specific information. All deposits are non-refundable.
Dressing Rooms
The hotel does not provide a dressing room for bridal parties or bands. Should arrangements need to be made for dressing, please contact the Reservations Department at 800-342-0212 to reserve a hotel room.
Decorations and Banquet Room Access
Please deliver any event supplies that the Wedding Catering Staff has agreed to handle to the Catering Office no later than 3:00 p.m. on the day prior to your event. All decorations, floral and otherwise, and all personal belongings (cake knives, toasting flutes, guest books, etc.) must be removed from the banquet facility immediately following your event. The resort cannot store and will not be responsible for any items left behind.
Sparklers, confetti, streamers, and non-biodegradable items are strictly prohibited on King and Prince property.
On the day of your event, you/your vendors will have access to your event site two hours prior to the event start time. Based solely upon availability, additional set up time may be arranged, but may require an additional fee.
Guest Amenities and Gift Bags/Baskets
Should you wish to provide welcome bags for your guests staying at the hotel, there will be a $3.00 per bag delivery fee. Please provide the Front Desk with the bags and a list of the guests to receive them. The delivery fee will be charged to your master account.
Handling of Gifts and Monies
It is the policy of the hotel not to handle gifts or monies for a guest. For your convenience, there is a small keyed safe located in each guest room and a limited number of safety deposit boxes at the front desk (Please be advised there is a $35 fee for lost keys.) We recommend designating a specific person from your party to be responsible for collecting any monies or gifts during your event. The hotel will move gifts upon request only if the designated person accompanies our staff member.
Tastings
The Resort requires 14 business days notice to book a tasting. Tastings are not available on Sundays or Mondays. One tasting of up to ten menu items is provided on a complimentary basis. Additional tastings will incur a fee to be determined by the menu items selected for the tasting and the number of guests in attendance.
Wedding Ceremony / Rehearsal Policy
If you are hosting a ceremony at the Resort, we may make arrangements to have a rehearsal at no additional charge. This is based solely on availability and times and locations are subject to change. You may have to rehearse in an area other than the one selected for your event. Please contact the catering office one week prior to your ceremony to discuss the time and availability of your rehearsal. The resort does not perform set up of chairs, tables, etc. for rehearsals. Wedding Catering Staff does not attend/oversee rehearsals.
Guest Rooms
Upon request the hotel will provide a group block of 5 rooms per night. The Resort offers a variety of room types at varying price points to accommodate guests. A minimum stay is required on all weekends. Your cut-off date for reservations is 45 days prior to your event. Should guests call after the cut-off date, rooms and / or rates will be based solely upon availability.
Wedding Coordination/ Direction
The King and Prince does not provide wedding coordination or direction services for wedding ceremonies or receptions. Local wedding coordinator and director referrals may be found on the Vendor Referral List.
Pricing
Due to the Resort’s commitment to providing the freshest products and ingredients for your event, pricing may vary due to market prices and variances. The hotel will honor pricing on confirmed and signed Banquet Event Orders. Prices cannot be confirmed more than six months prior to your function. Minimum expenditures may be required for certain peak season dates.
Miscellaneous Service Fees
Audio/Visual Equipment
Wireless Microphone (Handheld or Lavaliere) $125.00
Corded Microphone on Stand 35.00
Sound System 150.00
Mixer(required with many sound set ups)
LCD Projector with Screen 400.00
35” TV with DVD Player 200.00
Screen 50.00
Digital Piano 300.00 (includes sound system)
Please consult your wedding catering manager regarding the program you are presenting as additional equipment/fees may be required.
Butler Fee
Tray-Passed Hors d’oeuvres
Per Guest $3.00
Chair Covers
Per Chair $6.00
Per Chair with Tie Back $7.50
Shipping expenses will be billed to client
*Specialty fabrics may increase rental rates
White Folding Chairs For Outdoor Ceremonies
$3.50 Each
Please consult your wedding catering manager regarding the size that best suits your function.
Rental Fees Range From $90.00 - $400.00
Outdoor Food and Beverage Set-Up Fee
Per Guest $3.00
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