Meeting Planner Toolkit

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General Information and Conference Services

Menu Preparation: To ensure every detail is handled in a professional manner, the King and Prince Resort requires your menu selection and specific needs be finalized at least three weeks prior to your function. At that point you will receive a copy of your event orders on which you may make additions and deletions and return it to us with your confirming signature. Gourmet, special dietary and theme menus are available upon request. All sit-down menus are limited to no more than two entrée selections. Should you choose to serve two entrée selections, both entrées are the price of the higher priced entrée. Should there be an exception for three plated entrées, an additional surcharge will be added.

Menu Pricing: Pricing contained in this menu is based on a number of factors, including but not limited to: food costs, labor, market and industry standards, and as such, is non-negotiable. While we are happy to work with you on specialty and personalized menus, minimum per person pricing is as follows:
Breakfast: Plated $16++, Buffet $18++
Brunch $32++
Lunch: Plated: $18++, Buffet $26++
Dinner: Plated: $40++, Buffet $52++

Guarantees: The King and Prince Resort requires a final guarantee of attendance be specified and communicated to The Resort by at least 12 noon 72 working business hours (Monday-Friday) prior to the function. This will be considered the final guarantee for billing purposes, and is not subject to reduction. You will be charged for the guarantee or the actual number attending, whichever is greater. The Resort will set and prepare for 5% over the guarantee number. If the final guarantee is not given by the specified time, The Resort will prepare and charge for the estimated number of persons indicated on the Banquet Event Order. Should the number attending exceed your guarantee by over 10%, those guests will be charged at one and one-half times the original menu price.

Food and Beverage Minimums: The King and Prince Resort requires a final guarantee of attendance be specified and communicated to The Resort by at least 12 noon 72 working business hours (Monday-Friday) prior to the function. This will be considered the final guarantee for billing purposes, and is not subject to reduction. You will be charged for the guarantee or the actual number attending, whichever is greater. The Resort will set and prepare for 5% over the guarantee number. If the final guarantee is not given by the specified time, The Resort will prepare and charge for the estimated number of persons indicated on the Banquet Event Order. Should the number attending exceed your guarantee by over 10%, those guests will be charged at one and one-half times the original menu price.

Outside / Third-Party Food and Beverage (except for wedding cakes): No Food or Beverage of any kind will be permitted to be brought into or taken out of The King and Prince Beach & Golf Resort. The Resort reserves the right to remove Food and Beverage brought into the facility in violation of this policy. As a licensee, The King and Prince Resort is required to abide by the laws of The State of Georgia and local county ordinances.
It is our policy that no alcoholic beverages are brought onto the premises for catered functions. As a licensee, we encourage our patrons to drink responsibly. Sunday sales of alcoholic beverages are permitted; however, restrictions do apply. Consult with the Director of Catering regarding policies.

Banquet and Meeting Rooms: Other groups may be utilizing the same room prior to or following your function. Guests will be admitted to the banquet room and expected to depart at the times stated on the Banquet Event Order. Should a change from the original set up be requested on the day of the function, a labor charge will be assessed. The Resort reserves the right to move functions to other meeting/banquet rooms other than those appearing on the Banquet Event Order without prior notification. Room Rental fees will be charged for all banquet rooms.

Outdoor Functions: In the event of a thirty percent (30%) or more inclement weather forecast, the Resort reserves the right to decide four hours prior to the event to relocate the function to the indoor back-up facility. A $3.00 per guest set-up fee will be assessed for all outdoor events.

Decorations: Theme decor can be ordered for you through our Catering and Conference Services Department. The King and Prince Resort will not permit the affixing of anything to the walls, floors or ceilings of our banquet rooms with nails, staples, tape or any other substance without prior approval. The customer is responsible and shall reimburse the Resort for any damage, loss or liability incurred by the Resort by any of the customer’s guests or any persons or organizations contracted by the customer to provide any service or good before, during and after function.

Security: The Resort may request that the customer obtain and pay for bonded security personnel when valuable merchandise or exhibits are displayed or held overnight in the Resort. The Resort is not responsible for damage to or loss of any items left in the Resort prior to or following any functions. The Resort makes no warranties or representations to the customer other than those printed hereon.

Conference Materials: The customer is responsible for the arrangements and all expenses of shipping materials, merchandise, exhibits or any other items to and from The Resort. The Resort must be notified in advance of shipping arrangements to insure proper acceptance of these items upon arrival at The Resort. If you have exhibitors, please ask your Conference Services Manager for the “Exhibit Policy”.

Exhibit Tables: A charge per exhibit table is assessed to the group for the use of tables during group functions. The charge will be in place on a per day basis per exhibit table. The group will also be charged for any audio/visual or conference needs they may request.

Service Charge & Tax: All catering functions are subject to a 21% service charge and applicable state sales taxes. By state law, sales tax is added to the total cost of the function. Printed menu pricing is subject to change without notice. All prices and product availability are subject to change without notice.


Audio & Visual Policies

ON SITE TECHNICIAN AVAILABLE UPON REQUEST
(14 days advance notice required)

RENTAL RATE SCHEDULE
- Rental prices are per room, per day / Minimum rental period if one (1) day, midnight to midnight.
- Rental equipment will be setup 30 minutes prior to start time unless client requests otherwise.

WARRANTY
Any loss, damage, error, or malfunction of equipment must be reported immediately or no credit will be issued. If there is a problem, call as soon as possible / No credit will be issued for unused equipment.

CANCELLATIONS
Orders must be cancelled at least 24 hours in advance, or agreed upon charges will apply.

Audio/ Visual À La Carte Price List

  • Projectors
    LCD Projector $225.00
    LCD Projector with HDMI cord $250.00
  • Computers
    Laptop Computer $200.00
    Laser Pointer $40.00
    Wireless Clicker $30.00
  • TV / DVD / CD / VCR
    46” LED TV $350.00
    VCR (VHS format) / DVD Player / CD Player $50.00
    DVD/CD Player (requires sound system) $150.00
  • Podiums
    Podium Floor Lectern $35.00
    Podium Table Lectern $25.00
  • Screens
    Screen 4'x6' $50.00
    Screen 6'x10' $75.00
    Screen 10'x10' $125.00
  • Microphones
    Wireless (handheld or lavaliere, includes mixer) $150.00
    Microphone (corded) $40.00
    Podium - floor or table lectern - with microphone $75.00
  • Sound Equipment
    Sound System (includes speakers / mixer) $175.00
    Mixer (required with multiple microphones or additional sound requirements) $75.00
  • Meeting Aids
    Power Cord with Multi Strip $10.00
    White Board & Markers $40.00
    Flipchart & Markers $65.00
    Flags $20.00
    Cork Message Board with Easels $40.00
    A-Frame Easel $20.00
    AV Table with Power Cord $35.00
    iPhone/iPod/MP3 docking station $50.00
    Adaptor for Mac/iPod/iPad $35.00
    Exhibit Tables (30”X6’) $30.00
    Speakerphone (Includes access to phone line) $75.00
    Stage 4’X 8’ $25.00
    Stage 6’X 8’ $35.00
  •  

    Audio & Video Packages

    • Package One
      LCD Projector Package $315.00
      (Includes Screen 6’X10’ / AV Table with Power)
    • Package Two
      46” LED TV with VCR or DVD $375.00
    • Package Three
      Sound System with Wireless Microphone $300.00
      (Includes Speakers / Mixer)
    • Package Four
      Digital Piano $350.00
      (Includes Speakers / Mixer / Music Stand)
    • Package Five
      AV Table with Power Cord and Screen 6’X10” $100.00
    •  

      Please consult your catering manager regarding the program you are presenting as additional equipment/fees may be required.

      Shipping and Receiving Information

      Materials and Displays may be sent to the hotel within five days prior to a scheduled event. All parcels should be addressed to:
      The King and Prince Beach and Golf Resort
      201 Arnold Rd
      St. Simons Island, GA 31522
      Attention: (Name of person who will be picking up parcel and identification of scheduled event)

      The hotel will place a notification on check-in advising of deliveries received. All parcels may be picked up at the Front Desk.

      The hotel will not assume any liability for damaged parcels or contents and we recommend that valuable contents are insured. Parcels over 40 lbs. should be labeled as such to prevent injury to staff when moving.

      The following charges will be added to your guest bill:

      Parcels less than 10 lbs. : Complimentary
      Parcels 10 lbs. – 20 lbs. : $10.00
      Parcels over 20 lbs. : $20.00
      Pallets and Crates* : $100.00
      * Pallets and crates require advance notification to the Security Department

      Any parcels sent more than five days prior to your event will incur an additional $10 storage fee.

      Pallets or crates sent more than five days prior to your event will incur an additional $100 storage fee.

      The hotel also provides blank UPS and FedEx labels for outbound materials. UPS makes daily pickups at the hotel for your convenience. You may drop off your pre-labeled package at the Front Desk for shipment or you can make arrangements at the Front Desk for shipment and the shipping fees may be added to your guest bill or any major credit card.

      Any other shipping inquiries, please contact the Security Department for information at (912) 638-3631.

      Click here to download the Meeting Planner Toolkit .pdf.

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