Meeting Planner Toolkit

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Security

The Resort may request that the customer obtain and pay for bonded security personnel when valuable merchandise or exhibits are displayed or held overnight in The Resort. The Resort is not responsible for damage to or loss of any items left in The Resort prior to or following any functions. The Resort makes no warranties or representations to the customer other than those printed hereon.


Conference Materials

The customer is responsible for the arrangements and all expenses of shipping materials, merchandise, exhibits or any other items to and from The Resort. The Resort must be notified in advance of shipping arrangements to insure proper acceptance of these items upon arrival at The Resort. If you have exhibitors, please ask the Catering Director for the “Exhibit Policy”.


Exhibit Tables

A charge per exhibit table is assessed to the group for the use of tables during group functions. The charge will be in place on a per day basis per exhibit table. The group will also be charged for any audio/visual or conference needs they may request.


Service Charge and Tax

All catering functions are subject to a 21% service charge and applicable state sales taxes. By state law, sales tax is added to the total cost of the function. Printed menu pricing is subject to change without notice. All prices and product availability are subject to change without notice.


Audio Visual and Conference Services

All audio visual equipment must be supplied by the King and Prince Resort. Exceptions will be made for specialty or computer equipment. AV added the day of meeting will be charged at one and one-half times the listed price. A technician fee will be assessed for the handling of AV equipment not provided by King and Prince. AV Technicians are contracted with a four hour minimum at $90.00 per hour.

A La Carte Price List

  • Projectors
    LCD Projector $225.00
    LCD Projector with HDMI cord $250.00
  • Computers
    Laptop Computer $200.00
    Laser Pointer $40.00
    Wireless Clicker $30.00
  • TV / DVD / CD / VCR
    VCR (VHS format) / DVD Player / CD Player $50.00
    DVD/CD Player (requires sound system) $150.00
  • Podiums
    Podium Floor Lectern $35.00
    Podium Table Lectern $25.00
  • Screens
    Screen 4'x6' $50.00
    Screen 6'x10' $75.00
    Screen 10'x10' $125.00
  • Microphones
    Wireless Microphone (Handheld or Lavaliere, includes mixer) $150.00
    Corded Microphone on Stand $40.00
    Podium - floor or table lectern - with Microphone $75.00
  • Sound Equipment
    Sound System (includes speakers / mixer) $175.00
    Mixer (required with multiple microphones or additional sound requirements) $75.00
  • Event Aids
    Power Cord with Multi Strip $10.00
    White Board & Markers $40.00
    Flipchart & Markers $65.00
    Flags $20.00
    Cork Message Board with Easels $40.00
    A-Frame Easel $20.00
    AV Table with Power Cord $35.00
    iPhone/iPod/MP3 docking station $50.00
    Adaptor for Mac/iPod/iPad $35.00
    Exhibit Tables (30”X6’) $30.00
    Speakerphone (Includes access to phone line) $75.00
    Stage 4’X 8’ $25.00
    Stage 6’X 8’ $35.00

 

Audio & Video Packages

  • Package One
    LCD Projector Package $315.00
    (Includes Screen 6’X10’ / AV Table with Power)
  • Package Two
    46” LED TV with VCR or DVD $375.00
  • Package Three
    Sound System with Wireless Microphone $300.00
    (Includes Speakers / Mixer)
  • Package Four
    Digital Piano $350.00
    (Includes Speakers / Mixer / Music Stand)
  • Package Five
    Av Table with Power Cord and Screen 6’X10” $100.00
  •  

    Please consult your catering manager regarding the program you are presenting as additional equipment/fees may be required.

    General Information and Catering Policies

    Menu Selections: All menu selections should be submitted at least three weeks prior to the scheduled function date to insure the availability of the desired menu items.

    Deposits and Terms of Settlement: Direct Billing is not available for social banquet functions. A deposit of 25% of the estimated banquet cost is required for all catering functions. All deposits are non-refundable. Full payment is due when the final guarantee is given. A copy of a credit card is required to be kept on file for all meetings and social events. All Banquet checks must be signed by the person in charge or a designated representative at the completion of each function. Any discrepancies in counts or disputes of charges should be identified and resolved at that time.

    Cancellations: Should you cancel a function less than 90 days prior to the scheduled date you will be liable for a minimum of 50% of the estimated costs for of your event. Should you cancel a function less than 30 days prior to the scheduled date you will be liable for 100% of the estimated cost of your event.

    Guarantees: The King and Prince Resort requires a final guarantee of attendance be specified and communicated to the resort by at least 12Noon 72 working business hours (Monday-Friday) prior to the function. This will be considered the final guarantee for billing purposes, and is not subject to reduction. You will be charged for the guarantee or the actual number attending, whichever is greater. The Resort will set and prepare for 5% over the guarantee number. If the final guarantee is not given by the specified time, the Resort will prepare and charge for the estimated number of persons indicated on the Banquet Event Order. Should the number attending exceed your guarantee by over 10%, those guests will be charged at one and one-half times the original menu price.

    Food & Beverage: No Food or Beverage of any kind will be permitted to be brought into or taken out of The King and Prince Beach & Golf Resort. The King and Prince Beach & Golf Resort reserves the right to remove Food and Beverage brought into the facility in violation of this policy. As a licensee, The King and Prince Resort is required to abide by the laws of The State of Georgia and local county ordinances. It is our policy that no alcoholic beverages are brought onto the premises for catered functions. As a licensee, we encourage our patrons to drink responsibly. Sunday sales of alcoholic beverages are permitted; however, restrictions do apply. Consult with the Director of Catering regarding policies.

    Banquet and Meeting Rooms: Other groups may be utilizing the same room prior to or following your function. Guests will be admitted to the banquet room and expected to depart at the times stated on the Banquet Event Order. Should a change from the original set up be requested on the day of the function, a labor charge will be assessed. The Resort reserves the right to move functions to other meeting/banquet rooms other than those appearing on the Banquet Event Order without prior notification. Room Rental fees will be charged for all banquet rooms.

    Outdoor Functions: In the event of a thirty percent (30%) or more inclement weather forecast, the Resort reserves the right to decide four hours prior to the event to relocate the function to the indoor back-up facility.

    Decorations: Fresh floral arrangements and theme decorations can be ordered for you through our Catering Department. The King and Prince Resort will not permit the affixing of anything to the walls, floors or ceilings of our banquet rooms with nails, staples, tape or any other substance without prior approval. The customer is responsible and shall reimburse the Resort for any damage, loss or liability incurred by the Resort by any of the customer’s guests or any persons or organizations contracted by the customer to provide any service or good before, during, and after function.

    Security: The Resort may request that the customer obtain and pay for bonded security personnel when valuable merchandise or exhibits are displayed or held overnight in the Resort. The Resort is not responsible for damage to or loss of any items left in the Resort prior to or following any functions. The Resort makes no warranties or representations to the customer other than those printed hereon.

    Conference Materials: The customer is responsible for the arrangements and all expenses of shipping materials, merchandise, exhibits or any other items to and from the Resort. The Resort must be notified in advance of shipping arrangements to insure proper acceptance of these items upon arrival at the Resort. If you have exhibitors, please ask the Catering Director for the “Exhibit Policy”.

    Service Charge & Tax: All catering functions are subject to a 21% service charge and applicable state sales taxes. By state law, sales tax is added to the total cost of the function. Printed menu pricing is subject to change without notice.


    Shipping and Receiving Information

    Materials and Displays may be sent to the hotel within five days prior to a scheduled event. All parcels should be addressed to:
    The King and Prince Beach and Golf Resort
    201 Arnold Rd
    St. Simons Island, GA 31522
    Attention: (Name of person who will be picking up parcel and identification of scheduled event)

    The hotel will place a notification on check-in advising of deliveries received. All parcels may be picked up at the Front Desk.

    The hotel will not assume any liability for damaged parcels or contents and we recommend that valuable contents are insured. Parcels over 40 lbs. should be labeled as such to prevent injury to staff when moving.

    The following charges will be added to your guest bill:

    Parcels less than 10 lbs. : Complimentary
    Parcels 10 lbs. – 20 lbs. : $10.00
    Parcels over 20 lbs. : $20.00
    Pallets and Crates* : $100.00
    * Pallets and crates require advance notification to the Security Department

    Any parcels sent more than five days prior to your event will incur an additional $10 storage fee.

    Pallets or crates sent more than five days prior to your event will incur an additional $100 storage fee.

    The hotel also provides blank UPS and FedEx labels for outbound materials. UPS makes daily pickups at the hotel for your convenience. You may drop off your pre-labeled package at the Front Desk for shipment or you can make arrangements at the Front Desk for shipment and the shipping fees may be added to your guest bill or any major credit card.

    Any other shipping inquiries, please contact the Security Department for information at (912) 638-3631.

    Click here to download the Meeting Planner Toolkit .pdf.

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